The City Council of Larchwood met in regular session on October 1, 2007 at 6:30 PM with Mayor Leonard Vanden Bosch calling the meeting to order with the following council members present: Ted Underberg, Mike Metzger, Dean Snyders and Josh Feucht; Betty Smith was absent. Also present were Tony DeSmet, Aleene Williams, Carla Manning, Verdona Kelly, and Ron Watson.

Aleene Williams, CPA with East, Vander Woude, Grant and Co P.C. presented her Audit Report to the Council. She explained the Fund Analysis and suggested that the City purchase new software to have the ability to adequately distinguish between funds providing individual fund cash or unspent fund balances which would make the Clerk’s job easier and would eliminate errors. She completed the 2007 Financial Report for Fiscal Year Ending June 30, 2007. Motion by Feucht, second by Underberg to approve the audit and the report as presented, carried. Yes: All.

Applications were received for Board of Adjustment and Planning and Zoning Board from Darlene Koens for both Boards and Chris Viereck for Board of Adjustment. Motion by Metzger, second by Snyders to appoint them to the Boards, carried. Yes: All.

It was brought to the City’s attention that stops signs are needed on the intersection of Blaine and Holder, the Council agreed that this is a dangerous corner. Motion by Snyders, second by Feucht to adopt a resolution concerning stop sign.

Tony DeSmet gave his maintenance report. He stated that the sewer project is nearly completed. Tony and Mayor Vanden Bosch fixed the concrete on the corner of Blaine and Holder. The street lights that were not working this month have been repaired by the REC and Meyer Electric.

Building permits were issued to Ron Robinson – deck. Nicholas Blau – Fence.

Water Heater rebates were issued to Rick Bos and Marv Lape.

The minutes and financial reports from the previous meeting were approved and placed on file on motions from Snyders and Feucht, carried. Yes: Snyders, Feucht, Underberg, Metzger and signed by Mayor Vanden Bosch. Revenue for the month is as follows:

General $29,526.52; Water $19,835.21; Sewer $13,984.22; Electric $88,134.46; Garbage $8,956.78; Road Use $5,690.06 Grand Total $166,127.25. Expenditures are as follows:General $40,504.81; Water $14,590.18; Electric $38,086.13; Sewer $12.50; Garbage $4,461.49; Road Use $8,714.31; TIF $575.50; Grand Total $106,944.92. Payroll for the month was $10,752.77.

The following bills were presented for payment. Motion by Feucht, second by Underberg to pay accordingly. Lachlan Bonander-Prof Fees $1,157.50; Aramark-Mats $62.17; Dakota Supply Group-Supplies $583.20; Bargen Inc-Street Repair $6,714.85; Farm Plan-Parts $152.81; Heiman Fire-Maintenance $122.00; Graybar-Supplies $286.68; The Shop-Tires, Maintenance $532.00; Alliance-Phone, Internet $169.77; Countryside Auto-Signs $70.00; Larchwood Mini Mart-Gas $564.37; Larchwood Library-Allocation $3,388.70; Larchwood Lumber-Supplies $324.84; Larchwood Fire-Allocation $4,466.00; Lems-Allocation $2,000.00; Lyon County Sheriff-Service, Allocation $8,865.00; Lyon Rural Electric-Labor $32,312.44; New Century Press-Legal Publications $104.60; Lyon Sioux Rural Water-Water, Connection Fee $7,303.30; Leuthold Plbg-Supplies $5.52; May Engineering-Supplies $370.00; Office Depot-Supplies $64.18; US Postal Service-Postage $93.00; RB Electric-Supplies, Labor $309.20; Larchwood Food Center-Supplies $7.16; Stateline Graphics-Legal Publications $61.13; IAMU-Books $282.50; Tri State Ready Mix-Cement $125.00; Farmers Elevator Co-Supplies $12.50; Angie Bos-Rebate $170.00; Connie Douglass-supplies $23.55; Anthony DeSmet-Phone, Tools $60.00; Sandi DeSmet-Mileage, Meals, Rebate $235.36; Secretary of State-Notary $30.00; Town & Country Implement-Parts $95.75; Spaans Lawn Care-Mowing Norman house $320.00; Alice Doherty-Rebate $100.00; Bob Doherty-Alley Maintenance $100.00; Marv Lape-Rebate $104.00; Fred the Fixer-Repair $175.00; Hillyard-Supplies $29.25; Alliance-Phone Internet $145.75; IPERS-Retirement $1,299.58; Lyon Sioux Rural Water-Water, Connection Fee $6,277.30; R&S Sanitation-Garbage, Recycle $4,461.49; Sec Svgs-FICA Taxes $3,355.39; Stensland Sand and Gravel-Dirt, Calcium $1,111.46; Treasurer, State of Iowa-State Withholding $1,014.00; Treasurer, State of Iowa-Sales Tax $4,393.54; Internal Revenue Service-FICA Tax $2,265.38.

LaVonne Reinke’s bill for meetings attended Jan-June was reviewed and mileage of 994 miles was paid at $.40 per mile = $397.60; Lunch $44.48; Special Meetings $320.00. Also requested was a meeting at the Iowa Leagues of Cities for $120.00. Since the meeting was not until September the Council agreed that there was no need for her to attend since she was no longer employed by the City. On motion by Snyders, second by Metzger a check for $762.08 was approved, carried. Yes: Feucht, Metzger, Snyders, Underberg.

Resolution 2007-9 Amending the Urban Renewal Plan as approved by the Planning and Zoning Board was reviewed and approved on motion from Feucht, second by Metzger, carried. Yes: Feucht, Metzger, Snyders, Underberg.

Derek Thompson from Sioux Falls asked for permission to obtain the city’s old sirens that are no longer in use. The Council agreed that this would be fine. Thompson must sign a liability contract before retrieving them.

The Clerk notified the Council that she received notice that the 1st quarter Employee Tax Form and the 2nd quarter Sales Tax Forms were not received. They were refigured and submitted this month.

The Council reviewed Electric rates on the 3 Phase Customers. The demand rate from the REC was raised last January and the Council agreed that they need to raise the demand rate to equal what the City pays the REC. The customers will be notified of the raise to take effect on Nov 1, 2007. Motion by Metzger, Second by Snyders to raise rates accordingly.

Lanny Steen submitted a bill for repair to the end of his sidewalk and driveway that the City removed for water main installation for $100.00. Motion by Feucht, second by Underberg to pay accordingly.

The Clerk reported on the exercise questionnaires submitted. There were 19 replies sent back. The Clerk was asked to look for instructors to start an exercise program at the gym.

There was also an interest for a weight loss program in town. The Clerk will check into options.

On motion and vote the meeting adjourned with the next meeting scheduled for Monday, November 5, 2007.